Let's consider how a manager can organize the team work in Scrum and what settings it has.
1. Create chats and events
Let's start by scheduling meetings with the team. There are 4 types of meetings. Choose a convenient time and create an event.
- Daily SCRUM. You can schedule a 15-minute meeting every work day to discuss how things are going.
- Plan sprint. Schedule a regular meeting to discuss tasks for a new sprint.
- Review sprint. Schedule meetings to demonstrate and discuss the result at the end of the sprint.
- Sprint retrospective. This is a team meeting to discuss work to improve past processes and communication.
2. Start filling the backlog with tasks
Click the Task button. Each member of the team can add tasks to the backlog, but only the leader chooses the task for work.
Add Epic to indicate a topic, a context, or a purpose to which the task relates.
Epics are important goals, global plans, to which backlog tasks will be assigned. To add them, click Epic, specify the name and description, and choose a color.
Then select the tasks in the backlog and specify the desired Epic.
The selected tasks will be marked.
You can also see and create new epics in the Scrum items tab.
You can also set criteria for completing tasks. Definition of Done (DOD) is a checklist with criteria that determine whether the task is completed or not. The employees can check themselves before closing the task.
Definition of Done (DOD)
To create a checklist with task completion criteria, click open in the Scrum items tab.
Click Create Type, specify a name and add a checklist.
Check the These items are required to be completed option so that employees cannot complete the task without completing the checklist.
Then select the task and specify which list you want to check the result.
Before completing a task, an employee should put marks in the checklist and save the result.
3. Plan and start a sprint
First, define the goal of the sprint and choose which tasks from the backlog will be performed in the sprint. Drag the tasks from the backlog section, name the sprint, and select its duration.
Then, together with your team, estimate the difficulty of the tasks. Scrum does not use a deadline to assess tasks, but rather the complexity, the effort it takes to complete a task. This evaluation is called Story Point.
Once you have added tasks to the sprint and decided on their difficulty, start the sprint.
When you click on the start button, a widget will open. You can edit general information about the sprint if necessary.
4. Monitor sprint work
You can monitor the work in the sprints in the Active Sprint section.
Use the Task burndown chart. The chart shows the amount of work that was done.
Blue colour marks the ideal task completion. Red color marks the real one.
- Vertical scale shows the number of scheduled Story Points.
- Horizontal scale shows the number of days until the end of the sprint.
When you finish your sprint, you will see all the information about it. Select where to move all incomplete tasks.
After completing several sprints, you will understand how much time your team needs to complete the tasks. To estimate your team velocity, use a special Team velocity chart. Click on the Scrum Items button > Team velocity.
The blue bars show the number of Story Points planned in each sprint. The red bars show how many Story Points were completed in each sprint.
- Vertical scale shows the number of planned Story Points.
- Horizontal scale shows all completed sprints.