Work time is one of the most important resources of any company, so time tracking is necessary and useful for all employees.
Time recording allows organizing the work process and improving productivity.
You will learn:
- How to start and end the working day
- How to take a break
- How to close the previous working day
- What to do if you have the "You did not close the previous day" error
- What to do if you have the "The working day duration cannot be negative" error
You can find all the information about working hours in the Workday panel.
Why is the panel not displayed?
If the workday panel is not displayed, check whether the feature is enabled on your account.
This widget does not depend on the level of access permissions.
How to start and end the working day
Every employee should start the time tracker at the beginning of the work day. Expand the panel and click the Clock in button.
If you didn't start the working day for some reason but were already at work, use the Change clock-in time option.
Change the start time of the working day and specify the reason for the change.
Click the Clock-out button at the end of the working day.
If you need to change the end time, click the Change clock-out time button. Specify the time and the reason for the change.
Your supervisor should confirm the time change.
How to confirm the time change
The notification will appear in Feed. Click the Confirmation is required option.
If you need to confirm time changes for working days of several employees, go to the Working time management section.
Click Edit to change the working time that the employee indicated.
How to take a break
If you need to pause time tracking, for example, because you decide to have lunch, click the Break button.
Click Continue to resume counting the work day.
How to close the previous day
If the employee did not close the previous working day, he/she will not be able to start a new one. An error will appear on the panel.
Click the Clock out button and specify the reason for the change.
If the working day is not closed, the day will be marked as expired in the time report.
How to display statistics
To display the statistics, click on the gear icon next to the search bar.
In the Days column, the red numbers show the number of violations requiring supervisor confirmation for a particular reporting period.
The Issues column shows the percentage of employee violations for the same time period.
"You have not close the previous working day" error
If the employee has this error, the administrator needs to check whether the employee has only one schedule. If he/she has several schedules, use the Exclusions.
If the employee works on a shift schedule, the shifts should not overlap.
"The working day duration cannot be negative" error
If you received such a notification, it is likely that you specified incorrect start and end time, or the break exceeds the length of the working day.
Please note that the length of the break is specified in HH:MM format. In our example, the break is 30 minutes, so we specified it as 00:30. If we specified it as 30:00, we would get an error.
You can also start and end a workday in the Bitrix24 mobile app.
Click the Menu button in the left bottom corner and select Working time management.
Click Clock in to start the working day.
If you were not able to start the workday on time, change the start time of the work day and specify the reason for the change. Your supervisor should confirm this change.
If you need to pause time tracking, for example, because you decide to have lunch, click the Break button. Then click Continue.
Here you can change the start and the end time.
Click the Clock out button. If you need to change the end time, click the Change clock-out time button.
