Configure access permissions to workgroups and projects for specific employees to work with them.
There are 3 levels of privacy that can be selected when creating a workgroup or a project:
- Public. All employees can view the information and freely join the group.
- Private. A workgroup or a project is visible in the list to all employees, but only members have access. You can join only by request.
- Hidden. A workgroup or a project is not visible to anyone in the list. You can join only by the invitation.
You can create workgroup and project types from combinations of privacy levels:
- Private visible workgroup/project – employees see a workgroup or a project in the list of active workgroups. The access is given after the permission of the owner or the moderator.
- Private invisible workgroup/project – employees do not see a workgroup or a project in the list of workgroups. You can become a member only by the invitation.
- Public visible workgroup/project – a workgroup or a project can be seen by all employees, and any employee can become a member.
- Visible archived workgroup/project – a workroup or a project is visible to all employees in the list of archived workgroups, but no one can become a member until the workgroup/project becomes active.
- Invisible archived workgroup/project – employees cannot see archived workgroups in the list, no one can become a member until the workgroup/project is active.
- External workgroup/project – a workgroup or a project is not visible in the list. You can become a member by the invitation. You can invite external members to the workgroup/project.
External workgroups/projects are available on all plans. External extranet users are included in the total number of Bitrix24 users, their number depends on the plan.
Access permissions settings
Detailed settings of access permissions to workgroup/project tools can be find in the About workgroup section - Roles and permissions.
Configure the workgroup/project permissions carefully. For example, the default setting is that all members of the workgroup can view the tasks. You can change the settings at any time.
Connected users. They are users who have been added to a workgroup or a project within a division or a department.
The peculiarity of connected users is that they will not be able to leave the group/project. In this case, they can leave the group/project if they leave the department/division.