Contacts in Bitrix24 are CRM items that contain information about individuals such as customers, partners, vendors, and other counterparties. The contact form can store their data, interaction history, and other information.

Contact types

To quickly find the necessary contacts and work with a specific group, you can divide them into several types. By default, there are three types:

• customers
• vendors
• partners

You can change them or add new ones.

Segment customer base in CRM

1. Go to the CRM section > More > Settings > CRM Settings.
2. Select Start point tab > Statuses and Dropdowns.
3. Click the pencil icon next to the Clients field.
4. Select Add field to add a new contact type.
5. Save changes.

Additionally, you can segment customers using custom fields.

Custom fields in CRM

Create a contact

Contacts in CRM can be created manually or automatically.

Create manually. This method is suitable if the customer visited your office or you received the contact details after an event.

1. Go to the CRM > Customers > Contacts.
2. Click Create button.
3. Fill in the Name, phone, and email fields. You can also provide additional information like position, company, or leave a comment.
4. Save the changes.

You can change contact information at any time in the CRM form.

Import. If you have a file with a contact database, you can upload it to Bitrix24.

1. Go to the CRM > Customers > Contacts.
2. Click Settings and select the import source.

Import to Bitrix24 CRM

Migrate from another CRM. If you worked in another CRM, you can transfer data using special applications.

1. Go to the CRM > Customers > Contacts.
2. Click Settings > Migrate from other CRM.
3. Select the Import and export category in the Bitrix24.Market Catalog.
4. Choose an app for data transfer and follow the instructions.

Migration to Bitrix24 from other CRM systems

Receive from a CRM form. Contacts can be created automatically through a CRM form on the site. When a customer fills out the form to order a product or book a service, all information is saved in the contact form.

CRM forms

1. Go to the CRM > Add-ons > CRM forms.
2. Open the CRM Entities tab, select one of the options that include creating a contact: Customer, Deal + Customer, Estimate + Customer.

Configure the Contacts section

Before starting work, you need to configure access permissions and the contact form. This can be done by the Bitrix24 administrator and an employee with the Allow changing settings permission.

Configure access permissions. To ensure employees have access only to the necessary contacts, configure access permissions.

1. Go to the CRM > Customers > Contacts.
2. Select Settings > Access permissions.

Role-based access permissions in CRM

Configure the contact form. You can add, hide, or group fields by sections.

CRM item form features and settings

Work with contacts

When working with contacts, you can:

• Filter contacts
• View history
• Export contacts
• Link contacts to deals and companies
• Plan activities

Filter contacts. Use filters to find contacts by specific criteria.

1. Go to CRM > Customers > Contacts.
2. Click on the search bar.
3. Set parameters and click Search.

View history. Changes related to the contact form are recorded on the History tab. You can view the date, author, type, and description of the event.

Export contacts. You can export a list of contacts from Bitrix24.

Before exporting, make sure:

• You have permission to export contacts.
• The Include in export option is enabled in contact forms. Use Group actions to enable this option in all forms.
Group actions in CRM

1. Go to CRM > Customer > Contacts.
2. Select contacts for export.
3. Click Settings and choose the export format.

Export CRM data

Link contacts to deals and companies. Linking contacts to deals and companies helps track communication history.

To link a contact to a company, open the contact form and select the company from the list in the Company field.

1. Go to the CRM section > Deals.
2. Open the deal.
3. Select the contact in the Customer field and click Save.

To view all CRM items linked to a contact, click More > Dependencies in the contact form.

Plan an activity. Plan an activity like a call or a meeting to contact a customer. Click Activity in the timeline, select a date, fill in the description, and click Save.

Universal activity in CRM